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Zeus Rhodes S.A. can undertake part or
the whole organization of your event. In either case you can
select from a wide range of services, tailor made each and
every time, to your specific needs.
Planning and Consultation
An experienced team will help, consult and guide you throughout
the planning and realization of all aspects of your congress.
Secretariat Services
Before the Congress
Communication and correspondence with the Abstract Authors,
the Invited Speakers, and the Organizing Committee. Processing
of registration forms and Confirmation letters to the participants.
Contact, Co-ordination and Supervision of all suppliers -Printers,
Stand Constructors, Interpreters etc. Computer data processing
is available for the needs of the congress - lists of names
in alphabetical order etc.
During the Congress
Hospitality desks at the airports and the Congress hotel,
Registration and Information desk at the congress venue, Secretariat
handling and support, flower decoration and signage of the
congress venue, selection of security and additional staff
to cover the extra needs of the congress.
Tourist Services
Consultation on the choice of the venue. Site inspections.
Travel & accommodation arrangements for Invited Speakers,
participants and accompanying persons. Arrangements and reservations
for pre and post congress tours, private tours by mini vans
or limousine and arrangements for all social events, from
coffee breaks to the Gala Dinner. Shuttle bus services if
required.
Printing
Consultation on the creative work and editing and printing
of all congress material (i.e. First Announcement, Posters,
Abstract Forms, Preliminary and Final Programme, letterheads,
Invitations, Certificates, Badges etc.)
Promotion
Press Conferences and Press Releases, Advertising in the Media
of same or similar field as well as in our web site in Internet,
Poster announcements in related organizations (e.g. Hospitals,
other societies, organizations), distribution of first announcement
at other congresses of similar interest organized locally
or abroad.
Exhibition - Sponsorships - Public Relations
Consultation on selecting the exhibition space, designing
the Floor plan and establishing the Stand and Sponsorship
prices. Construction of stands. Printing and mailing of Exhibitors/Sponsors
Prospectus to selected companies and organizations. Contacts
and follow up with companies and Public Authorities for exploring
sponsorship opportunities.
Scientific Programme Support
Abstract handling, communication and correspondence with Abstract
Authors and Invited Speakers, supervision of the Final Programme
and Abstract Book printing process.
Mailing
Consultation on the selection of mailing lists. Preparation
of envelopes, mailing of required congress material and follow
up in order to ensure maximum participation.
Technical Support
State of the art
equipment required for the congress can be provided, including
PCs, printers, fax machines photocopiers, audiovisual and
interpretation systems, which in combination with high professional
technical support ensure the success of your event.
Financial support
Detailed budget report on revenues and expenses of the congress
is submitted. Handling of all payments on behalf of the Organizing
Committee.
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